- A Public CVOR Abstract (Level I) is a one page summary document available to the general public summarizing a carrier’s record for a two-year period.
- A Carrier CVOR Abstract (Level II) is only available to the carrier or their authorized agent, and includes summary data for a two-year period as well as detailed event data for collisions, convictions, and inspections for a five-year period.
- A CVOR Driver Abstract is a five-year record of collisions associated with a conviction of the driver for a safety-related offence, convictions, and inspections relating to the driver (while operating a commercial motor vehicle in Ontario only). The driver licence status and medical due date are also shown.
Carrier CVOR Abstract (Level II)
Collisions, convictions and inspections appear on a Carrier CVOR Abstract (Level II) in the following ways:
Reportable collisions that occurred in Ontario are received by MTO from the police. Reportable collisions that occurred in other Canadian jurisdictions are reported by those jurisdictions via a Canada-wide data exchange system. Only those out-of-province collisions that occurred after April 1, 2007 will appear on a carrier abstract. A “reportable accident” involves damage over $1,000 and/or personal injury.
Collisions are assigned points based on the severity of the collision and other information on the Motor Vehicle Accident Report. The report may also include written information on charges laid.
Collisions where no improprieties or vehicle defects are noted on the police report appear on the carrier’s CVOR Record but do not incur points (i.e. zero pointed). Collisions reported at a Collision Reporting Centre (self-reporting) are also included on the carrier’s record and may also be pointed.
An officer may lay a charge against a driver or carrier. Convictions resulting from driver or carrier charges are recorded on the carrier’s CVOR Record with point values based on severity.
Convictions for offences that occurred in other Canadian jurisdictions are received by MTO via a Canada-wide data exchange system. Only those out-of-province convictions that occurred after April 1, 2007, will appear on a carrier abstract.
An officer may conduct an inspection of a commercial motor vehicle. Inspections are conducted according to the Commercial Vehicle Safety Alliance (CVSA) standards, a standard applied by all jurisdictions across North America. Inspections can result in the following findings:
- Out of service defects
- Critical defects that can cause the vehicle to be impounded
Driver or vehicle inspection categories that do not meet the minimum standard are considered out-of-service (OOS).
When mechanical defects exceed the critical defect criteria, the Ministry may impound the vehicle. In such a situation, extra points are not added on the CVOR record. However, this event does appear on the CVOR Record and could result in the carrier being recommended for an intervention.
All levels of CVSA inspections performed after April 1, 2007 by an officer anywhere in Canada will appear on a Carrier abstract. This includes passed inspections, as well as those with defects, and defects that are out-of-service.
There are 5 levels of CVSA inspections that Ontario monitors on a CVOR abstract:
Level 1: examination of the vehicle and driver (driver’s license, medical certificates and hours of service)
Level 2 Walk-Around Driver and Vehicle Inspection. (Vehicle components include those components that can be inspected without physically getting under the vehicle and Driver’s license, medical certificates and hours of service)
Level 3 Only Driver’s license, medical certificates and hours of service.
Level 4 Special Inspections that are a one-time examination of a particular item Driver or Vehicle.
Level 5 Vehicle Inspection only without the driver present.
The results of a facility audit will be recorded on a carrier’s CVOR record. An audit conducted at the request of the carrier will be noted on the record as a voluntary audit.
Ministry Interventions and Sanctions
Ministry interventions and sanctions include disciplinary letters sent to the carrier, interviews, audits, and sanctions of fleet limitation, seizure of plates, suspension and/or cancellation of the carrier’s operating privileges.
Collisions are pointed based on severity (property damage, personal injury or fatal injury) and impropriety (vehicle defect, driver action, driver condition) noted on the Motor Vehicle Accident Report from the police, or as indicated on a collision record reported by another Canadian jurisdiction.
Collisions with no impropriety or vehicle defects reported will appear on the carrier’s CVOR record but are not pointed.
The following table determines point values assigned for collisions that occurred after April 1, 2007.
Collision Weighting Table
Convictions are pointed as per the Conviction Code Table. Safety related convictions are assigned a weighted value. Administrative related convictions appear on the CVOR record but are weighted at zero. (Contact MTO Carrier Sanctions and Investigation Office for a full copy of the Conviction Code Table).
Inspection points are assessed on out of service defects. One point is assigned for the first inspected category found with an out of service defect per unit, and 2 points for each subsequent category found out of service on the same unit. Each vehicle in a combination of vehicles is counted as a unit. The driver is also counted as a unit, but not any co-driver. There are 15 inspection categories for mechanical defects and 2 driver inspection categories.
Inspection out of service (OOS) rates
There are 3 out of service (OOS) rates: overall, vehicle and driver.
The overall inspection out of service rate is the percentage of total inspections conducted in the displayed time period that had OOS defects. For example, if a carrier had 6 inspections in 24 months, and 3 inspections had OOS defects, then the overall OOS rate is 50%.
The vehicle out of service rate is the percentage of total inspections (excluding level 3) that reported vehicle out of service defects. (Level 1, 2, and 5)
The driver out of service rate is the percentage of total inspections that reported a driver out of service defect. (Level 1, 2, and 3)
In all cases, level 4 CVSA inspections are not counted in determining OOS rates. The out-of-service rates are shown on the first page of the carrier’s CVOR Abstract.